Webinar System (first version)

< automations/webinar system (first version)

client workn8nzoommonday.comwebhooks

This is the version that came first. Five workflows behind one recurring live webinar: registration and reminders on the way in, an attendance check after the session ended, and then two different follow-up paths depending on what someone actually did.

It ran on Zoom, which meant server-to-server OAuth and pulling attendance back out of the platform after each session rather than being told about it.

Registration workflow — Registration. Existing record or new one, decided before anything gets written.

Notification workflows — Notifications. One live trigger plus four scheduled passes down to the start.

Attendance check workflow — The attendance check, and the whole reason this was five workflows and not one. It authenticates against Zoom, pulls the session report, matches it back to the board and sorts everyone three ways: dropped, attended, no attendance. Everything after this depends on it being right.

Post-webinar sequence for attendees — They showed up and didn't buy.

No-attendance sequence — They never showed. Checks for a reply between steps and stops pushing if one arrives.

Then the business moved the webinar onto a different platform, and the whole thing got rebuilt around it. The system in production now is Client Acquisition + Onboarding, which kept the shape of this one and added everything that happens after someone buys.

I'm leaving this here because it's honest about how the current version got built. It wasn't designed once and shipped. The three-way split above, and the reply checking in the last one, were worked out here first and carried straight across.